How it works
Clear decisions, clear records, at every sourcing stage
The workflow moves forward after the relevant product, commercial and shipment details are reviewed and confirmed.
Share the requirement
- Responsibility
- Describe the product, intended use, quantity, destination and any required specifications.
- Information needed
- Product links, images, drawings, specifications, target quantity and destination.
- Confirmation point
- A clarified sourcing brief and a list of open questions.
- Next step
- Review the quote
Review the quote
- Responsibility
- Compare the supplier options, commercial assumptions and included coordination scope.
- Information needed
- Comments on options, budget considerations and requested changes.
- Confirmation point
- A reviewed quotation with the relevant assumptions identified.
- Next step
- Select the supplier
Select the supplier
- Responsibility
- Choose an option after reviewing the available supplier information and offer details.
- Information needed
- Selection decision and any conditions that must be confirmed.
- Confirmation point
- A selected supplier and a documented basis for the next stage.
- Next step
- Confirm the purchase
Confirm the purchase
- Responsibility
- Align the final product, quantity, price basis, payment terms and production details in writing.
- Information needed
- Written approval of the order details and agreed purchasing arrangement.
- Confirmation point
- A confirmed purchase instruction and supplier milestone record.
- Next step
- Inspect and consolidate
Inspect and consolidate
- Responsibility
- Coordinate the checks agreed for the order and bring approved goods together when multiple suppliers are involved.
- Information needed
- Confirmed check scope, acceptance points and consolidation instructions.
- Confirmation point
- Order specific check records, available photos and a consolidation status.
- Next step
- Clear and ship
Clear and ship
- Responsibility
- Confirm shipment information, coordinate customs handling and arrange the selected route.
- Information needed
- Consignee details, destination requirements and approval of the route.
- Confirmation point
- Shipment documents and handover information available for the agreed service scope.
- Next step
- Receive the goods
Receive the goods
- Responsibility
- Follow the handover details and review the order against the agreed receiving information.
- Information needed
- Receiving contact, delivery instructions and notice of any documented discrepancy.
- Confirmation point
- Delivery handover status and a record of any reported follow up point.
- Next step
- Request complete
